The Technical Project Coordinator – Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and conducting meetings. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Supports the Project Manager in coordinating project management activities, resources, equipment and information.
Prepares agendas, conducts Change Control Board meetings, and distributes meeting minutes and tracks action items.
Updates project schedules and provides weekly and monthly status reports.
Works with clients to identify and define requirements, scope and objectives.
Assigns tasks to internal teams and assists with schedule management.
Makes sure that clients’ needs are met as projects evolve.
Analyzes risks and opportunities.
Monitors project progress and handles issues that arise.
Acts as the point of contact and communicates project status to all participants.
Works with the Project Manager to eliminate project blockers.
Creates and maintains comprehensive project documentation, plans and reports.
Ensures standards and requirements are met through conducting quality assurance testing.
Hosts milestone review meetings to gather feedback.
Deploys all new and updated processes / templates to the organizations process asset library.
Creates new or revises current training documentation based on implementation.
Trains and supports the project teams by implementing any changes into the existing project work products.
Reports on project status to the Project Manager and participates in PMO meetings. Supports goals and objectives as requested by upper-level management through training / knowledge sharing and leading additional implementation efforts based on continued growth.
Maintains budget, schedule, project management plan and implementation strategy of projects.
Monitors risks and issues via existing “Risk and Issue Log.”
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
Bachelor's degree and a minimum of three (3) years relevant experience in coordinating project activities; or equivalent combination of education / experience. Must have direct experience with software development projects. Related FDA or Healthcare industry experience preferred.
CERTIFICATES, LICENSES, REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Working knowledge and understanding of technical design and portal aspects of SharePoint 2010
Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals
Exceptional organization skills with ability to effectively manage multiple IT projects and priorities
Excellent verbal and written communication skills with ability to fully document procedures and information
Ability to guide others and to implement policies and procedures
Exceptional skills in planning and prioritizing the work of others
Excellent critical thinking skills with ability to identify, analyze and resolve problems / complex issues
Ability to communicate technical information in non-technical terms with business users and stakeholders
Exceptional customer service skills with ability to build professional working relationships
Detail-oriented with ability to maintain status reports, timekeeping reports, etc.
Ability to work both individually and in a team environment toward the successful achievement of goals
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.