The Workforce Planning Specialist provides support to the U.S. Food and Drug Administration’s (FDA), Center for Devices and Radiological Health (CDRH). This position monitors the organization to make sure it employs enough workers with the right skills at the right time. The Workforce Planning Specialist touches all phases of talent management within the organization, including but not limited to, forecasting, recruiting and skills development and provides strategic advice to decision-makers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned. Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Develops and manages a set of systems and processes for effectively establishing the needs of the organization in terms of resourcing and workforce planning.
Ensures that an awareness of the organization’s staffing needs are maintained, and that actions can be planned to address needs.
Develops, manages and updates as necessary, an establishment and workforce planning framework including a vacancy forecasting model, to provide informed HR resourcing and workforce planning advice to the appropriate decision makers.
Provides reports and other information as appropriate, to ensure that management has access to all appropriate information regarding resourcing and workforce planning.
Regularly engages with other agencies as appropriate, in order to ensure that the organization both meets FDA standards in recruitment, and engages in best practice in the field.
Proactively supports and advises managers on the recruitment and selection of staff and specialist positions at all stages of the process. Ensures that recruitment is carried out in line with the appropriate guidelines and as effectively as is possible.
Provides project support to ensure that decisions regarding the recruitment and retention of sufficiently trained employees is supported by the analysis and data from workforce modelling activities.
Liaisons with the appropriate managers and staff, to lead the design and development of new positions and ensure they address the needs of the organization in terms of accountabilities
Manages the job evaluation process to ensure that all jobs are evaluated appropriately and in line with company and FDA policy.
Leads the design and development of all other job design processes including role profiles and competency framework management
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor’s degree in a business related area of study and four (4) years relevant experience; or equivalent combination of education/experience. A minimum of 5 years’ experience as a strategic planner.
CERTIFICATES, LICENSES, REGISTRATION
Certified Workforce Planning Professional (CWPP) certification preferred
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Strong communication skills
Advanced proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.)
Excellent written and verbal communication skills with knowledge and ability to utilize appropriate grammatical skills at a professional level
Ability to interact with managers, staff and officers across the organization
Self-motivated, proactive, and committed to continuous improvement
Ability to influence people using a range of appropriate techniques and approaches
Strong analytical skills, including the ability to analyze and interpret statistics
Strong technical skills to produce and manipulate a range of forecasting and numerical analysis tools including spreadsheets, pivot tables and databases
Ability to work alone
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read, analyze, and interpret general business periodicals, professiona1journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.